Subscribe to bookings
A subscription fetches current bookings, including rescheduling and cancellations. Unlike a downloaded file, it refreshes automatically. Your calendar controls refreshes and can take over a day.
- Choose Create subscription URL and confirm.
- Copy the URL into your calendar as a subscription. Apple Calendar supports calendar subscriptions; in Google Calendar on a computer, use Other calendars → From URL; in Outlook, use Add calendar → Subscribe from web. Downloading the file alone does not create a subscription.
- Save the URL in your calendar now. SUBVY will not show it again later; you can create a new one.
Google Calendar and Outlook
The business needs Pro. The owner always has access; team members need Calendar integrations permission. Only the Manager preset includes it by default. Each person manages their own connections. Location and other workers’ booking permissions still apply.
- Select a location and optionally a worker. Without access to other workers’ bookings, you can connect only yourself as a worker.
- Choose Connect for Google Calendar or Outlook. Verify your identity and sign in to the calendar service to allow access. Enter your calendar password only at that service.
- After returning, choose Sync now. On your phone, return to the app and use Refresh status if needed.
The connected account’s primary calendar is used. Bookings and each group session become private SUBVY events without customer names. Attendees of the same session do not create multiple business events. Other busy events block the selected location or worker. Free, canceled and declined events do not block time.
Change or cancel bookings in SUBVY. Editing an exported event in your calendar does not change the booking; the next sync restores it from SUBVY. Edit imported blocks in the original calendar. A new block does not cancel existing bookings automatically; resolve any conflict with the customer.
Privacy and disconnecting
SUBVY does not store calendar passwords. Access to the service is protected and can also be revoked in your Google or Microsoft account. Disconnect removes imported blocks and tries to remove only events created by that connection. If the service is unavailable or access no longer works, SUBVY tells you to remove the exported events manually.
When Pro expires, permissions are removed or the account is blocked, transfers stop and imported blocks are removed on the next check. Business subscription URLs stop working immediately. Personal subscriptions also stop when the personal account is closed.
Refreshes and service availability
Subscriptions and connections cover the past 30 days and the next 730 days. Canceled bookings are marked as canceled in subscriptions. Google and Outlook sync starts every two minutes, or later under load. It requires the SUBVY server to be running; allow time for changes to appear.
If the service fails, its last imported blocks remain to avoid releasing busy time accidentally. Check the status and last sync. Reconnect when asked, or disconnect. An unavailable Connect button means the service setup is not complete.
Apple Calendar works with subscriptions. Direct two-way iCloud sync is not available yet. The subscription URL must be reachable by the calendar fetching it; an internet service cannot reach an address available only on your computer.